Introduction

Renewing the “Dependent” status of residence in Japan is a crucial procedure for families of foreign nationals. When the sponsor (usually someone working in Japan under a work visa) changes jobs, the required documents and points of caution differ from standard renewals. This article explains, based on the latest official information from the Immigration Services Agency of Japan, what documents are needed and what to watch out for when the sponsor changes jobs.

Basic Renewal Process for Dependent Status

You can apply for renewal up to three months before your current period of stay expires. When renewing, you must submit documents proving your family relationship, the fact of support, and the sponsor’s financial ability.

Required Documents When the Sponsor Changes Jobs

When the sponsor changes jobs, you must submit documents proving the new employment. The main required documents are:

• Application for Extension of Period of Stay (downloadable from the Ministry of Justice website)
• Photograph (4cm x 3cm, taken within the last 6 months)
• Passport and Residence Card (present originals)
• Documents proving the relationship between applicant and sponsor (family register, marriage certificate, birth certificate, etc.)
• Copy of sponsor’s Residence Card or passport
• New certificate of employment from the sponsor’s new employer
• Documents proving the sponsor’s income
  • Certificate of taxation and certificate of tax payment (for the most recent year, showing total income and tax payment status)
  • Payslips (if necessary)
• Explanation letter regarding the circumstances of the job change (if necessary)

If the sponsor is self-employed or a business owner, submit business permits, tax returns, and financial statements as well.

Points to Note When Preparing Documents

Submit the Latest Documents

• Submit the most recent certificate of employment and income documents. If the sponsor has just changed jobs and the new tax certificate is not yet available, submit the previous employer’s certificate together with the new employer’s certificate and payslips.

Sponsor’s Income Standard

• The dependent status assumes the sponsor can financially support the applicant. If the sponsor’s income is unstable or has decreased due to the job change, you may be asked to submit additional documents or an explanation letter.

Application Deadline

• You can apply from three months before your period of stay expires. Prepare and apply early to avoid delays or the risk of denial.

Changes in Family Structure and Other Points

• If there has been a divorce or change in family structure, submit documents proving the change.
• Documents must be in Japanese or English. Attach a Japanese translation to documents in other languages.

Example Case

Example: Mr. Kim (35, Korean national) changed jobs from an IT company to another firm. When renewing the dependent status for his wife and child, he submitted the new certificate of employment, the most recent tax certificate, and a letter explaining the change in income. The renewal was approved.

Frequently Asked Questions

Q. The new tax certificate is not yet available after the job change. What should I do?

A. Submit the previous employer’s tax certificate, the new employer’s certificate of employment and payslips, and an explanation letter about the job change and future income.

Q. Will I be asked for additional documents?

A. Depending on your application and the review process, the Immigration Bureau may request additional documents. Respond promptly if requested.

Conclusion

When renewing the “Dependent” status and the sponsor has changed jobs, it is essential to submit the new certificate of employment and income documents. Incomplete or outdated documents or unstable income may delay the process or result in denial. Always submit accurate and up-to-date information and prepare early. Consult official sources or a specialist if you have questions.