Introduction

For foreign nationals seeking employment in Japan under the “Engineer/Specialist in Humanities/International Services” status of residence, and for employers, managing the Certificate of Eligibility (COE) is crucial. The COE is a prerequisite for obtaining a visa and entering Japan. But what should you do if the COE expires? This article explains the validity period of the COE and the correct steps to take if it expires, based on the latest official government information.

What Is the Validity Period of the Certificate of Eligibility?

The COE is valid for three months from the date of issue. You must enter Japan within this period; otherwise, the COE becomes invalid, and you cannot obtain a visa or enter Japan.

For example, if the COE is issued on February 1, 2025, you must enter Japan by May 1, 2025. In the past, special extensions were granted due to COVID-19, but as a rule, entry must be made within three months.

What to Do If the COE Expires

1. Can the COE Be Reissued?

If the COE expires, it cannot be reissued. The same applies if the COE is lost. You must apply for a new COE from the beginning.

2. Steps for Reapplying for a COE

When reapplying, you must follow the same procedures as the initial application. The required documents and application methods can be found on the Immigration Services Agency’s official website. Prepare the necessary documents according to the employer’s category and the applicant’s situation, and submit them to the regional immigration office with jurisdiction.

3. Preventing Expiry

Because the COE’s validity is short, it is important to proceed quickly with visa application and entry preparations after issuance. Employers should also monitor the applicant’s schedule and document preparation to avoid delays.

4. Example

For example, Ms. A (Chinese national, age 28, single) was hired by a Japanese IT company and obtained a COE. However, due to delays in preparing for a visa application in her home country, the COE expired. In this case, Ms. A had to reapply for a new COE with the necessary documents. The company also had to adjust the schedule and prepare additional documents for the new application.

Frequently Asked Questions

Q. How soon can I reapply after the COE expires?
A. You can reapply immediately after the expiration. However, as the screening usually takes about a month, prompt action is necessary.

Q. Can the COE be extended in special circumstances?
A. As a rule, extensions are not granted. In the past, exceptions were made for unavoidable circumstances such as infectious diseases. Check the latest announcements from the Immigration Services Agency for current policies.

Q. What support is required from the employer?
A. Employers should assist with document preparation, schedule management, and providing information to ensure smooth procedures.

Conclusion

The Certificate of Eligibility for the “Engineer/Specialist in Humanities/International Services” status is valid for three months from the date of issue. If it expires, it cannot be reissued, and you must start the application process from the beginning. Careful management of deadlines and prompt action after issuance are essential. If you have any concerns, consult the Immigration Services Agency or a qualified professional as soon as possible.