Introduction

The “Engineer/Specialist in Humanities/International Services” status of residence (commonly called “Gijinkoku Visa”) is widely used by foreign nationals seeking to work in Japan. A common concern during the application process is, “Will my application be approved if my university major and actual job duties are not exactly the same?” This article explains, based on the latest Ministry of Justice guidelines and practical points, how to avoid rejection in such cases.

Basic Requirements

This visa covers three fields: engineering (science/technology), humanities (law, economics, social sciences), and international services (interpreting, translation, international sales, etc.). Applicants must have a relevant academic background or practical experience and receive remuneration equal to or greater than that of a Japanese national in the same role.

Common Reasons for Rejection

The most important factor is the “relevance between academic background (major) or work experience and the actual job duties.” For example, if an education major applies for a lunchbox factory packing job, the lack of relevance and expertise leads to rejection. Similarly, a business administration major applying for a programmer position is likely to be rejected due to insufficient relevance.

Key Points for Approval When Major and Job Differ

1. Objectively Explain the Relevance

• Even if there is no direct connection, clearly explain any indirect relevance.
  • For example, a graduate in economics applying for a sales position can explain how marketing and economic analysis knowledge is utilized in sales strategy and customer analysis.
• Job descriptions and employment contracts should specifically state how the knowledge gained from the major is applied to the job.
• Prepare documents that convince the immigration officer, not just the company.

2. Utilize Practical Experience

• If the link between academic background and job duties is weak, 10+ years of relevant work experience (3+ years for international services) can fulfill the requirement.
• Prepare documents to prove work experience (e.g., certificates of employment, job descriptions).

3. Emphasize the Professional Nature of the Duties

• Avoid describing the job as simple labor or auxiliary tasks. Emphasize the need for specialized knowledge or skills.
• For example, even in sales, highlight tasks such as data analysis, strategic planning, and negotiations with overseas clients.

4. Handling of Practical Training Periods

• If initial training involves non-specialized tasks, explain that it is the same as for Japanese new graduates and only a small part of the overall activities.
• Clearly state the purpose, period, and main duties of the training in the training plan or employment contract.

5. Avoid Incomplete or Inconsistent Documents

• Ensure there are no inconsistencies or omissions in academic certificates, job descriptions, or employment contracts5.
• Consult an expert (Gyoseishoshi/Administrative Scrivener) if necessary.

Example

Suppose Ms. A, who majored in psychology at a foreign university, is hired as an HR professional at a Japanese IT company. Her knowledge of psychology can be applied to employee mental health management, organizational development, and designing training programs. Explaining such relevance in job descriptions and statements of purpose increases the likelihood of approval.

Conclusion

Even if your university major and job duties are not a perfect match, you can obtain the “Engineer/Specialist in Humanities/International Services” visa if you can objectively and specifically explain the relevance. Make full use of practical experience, highlight professional aspects, and ensure consistency in your documents. Consult an expert if you are unsure.