Introduction

In recent years, the number of foreign nationals working in Japan under the “Specified Skilled Worker” status of residence has been increasing due to labor shortages. Companies and accepting organizations are required to properly manage employment conditions in accordance with Japanese laws such as the Labor Standards Act and Immigration Law. During the renewal process of status of residence, whether the working hours and employment conditions meet the required standards is a crucial point for screening.

Renewal Requirements for Specified Skilled Worker Visa

When employing a Specified Skilled Worker, it is legally required that “working hours must be same as those of regular workers employed by the organization”. This means part-time schedules and employment conditions below the standard may lead to rejection during the renewal process. The Ministry of Justice FAQ clearly states that full-time employment is expected for Specified Skilled Workers.

Examples of Denial Due to Insufficient Working Hours

For example, if the individual works significantly fewer hours than other regular employees, the renewal application may be denied on the grounds that the legal requirement for “equal working hours” is not met. If the renewal is denied, it may be necessary to prepare for temporary departure from Japan or apply for a different status of residence.

Case Example

Ms. A, who was employed at a care facility under Specified Skilled Worker (i) status, was reduced to only 20 hours per week due to downsizing. At the time of renewal, it was determined that her working hours did not match those of Japanese employees, resulting in a rejection of the renewal application. Ultimately, she was able to maintain her status by changing employers (this is a hypothetical example).

Points for Accepting Organizations

Employers must prove that working conditions (especially hours and wages) for Specified Skilled Workers equal those of Japanese workers. If unsure, it is important to refer to information from the Immigration Services Agency and Ministry of Health, Labour and Welfare, and thoroughly review employment contracts and actual working practices.

Conclusion

For renewal of Specified Skilled Worker status, it is essential that working hours are on par with regular employees in the organization. Part-time or significantly reduced working hours are generally not accepted, so review and adjust employment contracts to ensure compliance at both hiring and renewal stages.