Introduction

For foreign nationals living in Japan, the residence card is a vital form of identification. Especially for “Long-Term Residents,” forgetting the card’s validity can lead to significant risks. This article explains what happens when your residence card expires, if renewal can be permitted, and the necessary responses, all based on the latest government data.​

What Is an Expired Residence Card?

The residence card’s validity generally matches your period of stay (with certain exceptions, such as Permanent Residents). If the card expires, your residence status likewise lapses. This is not simply the loss of a document: you risk being treated as an “illegal resident,” facing major legal consequences.​

Consequences of Neglect

If you leave your residence card expired, you may be considered an illegal resident and subjected to up to three years in prison or a fine of up to 3 million yen. Deportation might follow, making re-entry into Japan impossible for at least five years. Employers may also face penalties for hiring an illegal resident.​

What If You Overlooked It?

If you notice your card expired just a few days or weeks ago, consult your regional immigration bureau immediately. If you honestly explain your situation, renewal may be permitted on an exceptional basis, though there is no guarantee. If you were prevented from renewing due to exceptional circumstances such as illness or natural disaster, provide supporting documents for your case.​

Renewal Procedures for Long-Term Residents

Long-Term Residents can normally apply for renewal up to three months before the expiry date. Required documents include the application form, a photo, passport, and the current residence card. Screening usually takes two weeks to a month, so prepare well in advance.​

When Renewal May Be Denied

If you miss the deadline, renewal is generally denied unless “exceptional and unavoidable circumstances” are recognized by the immigration authorities. If the expiration was neglected without valid reason, refusal or deportation is common, so careful planning and management is vital.​

Example Case

Mr. A (alias, 30s, living alone) let his residence card expire by one week due to work. He quickly visited the bureau, explained the situation, and submitted a statement from his employer. This time, renewal was handled as an exception, but repeated failure would prompt stricter scrutiny.

Required Actions and Notes

• Apply before expiry
• Gather documentation if there are unavoidable reasons
• Consult the immigration bureau immediately upon noticing expiration
• Employers must also manage employees’ residence cards

Conclusion

Letting your residence card expire can mean illegal residence, deportation, and other severe consequences. Even for Long-Term Residents, strict deadline management is vital. If you forget, respond quickly and sincerely, and consult immigration authorities. Utilizing professional support, like that of an administrative scrivener, ensures safe and reliable residence maintenance.