Introduction

If you are a Long-Term Resident in Japan and have stayed abroad for a long time, you may wonder whether you can renew your period of stay. As immigration rules often change, referring to the latest government guidance is essential. This article explains, based on official sources like the Immigration Services Agency and Ministry of Justice, how a long absence impacts renewal and how your residency record is evaluated.​

Long-Term Resident Status and Re-Entry Permit

Long-Term Resident is a special status designated by the Minister of Justice. In principle, you must apply for renewal within Japan. If you need to go abroad, a Re-entry Permit or Special Re-entry Permit allows you to re-enter Japan within the permitted period (usually within 1 year, up to 5 years for a Re-entry Permit). As long as you hold a valid re-entry permit, your absence from Japan does not itself cause loss of status or cancellation.​

The Effect of Long-Term Departure on Renewal Review

Immigration authorities consider your “residency records” during the renewal review:

• If you possess a re-entry permit, absence itself does not cancel your status. However, the key review point is whether you have had continuous, stable residence and activities in Japan.​
• Absences due to unavoidable reasons (family illness, overseas assignment, etc.) may be accepted if you demonstrate sufficient prior residency and ties to Japan. However, continuous or multi-year absence raises the bar for renewal approval.​
• Maintaining ties to Japan (e.g., residence registration, tax and social security payments) is essential. If you can prove Japan is your true home base—via employment records, utility bills, certificates of return—renewal is possible, but the burden of proof increases.​

The Renewal Process and Necessary Preparation

• Renewal must be done in Japan; overseas application is not possible.​
• Bring essential documents (passport, residence card). You must return to Japan before applying at the local immigration office.​
• Be prepared to submit documents explaining your absence and proving your ties to Japan (job certification, utility bills, etc.) as needed.​

Sample Case

Ms. A (30s, unmarried, Long-Term Resident) had to care for family overseas for over a year. She returned to Japan within the valid period of her Special Re-entry Permit and prepared concrete proof of Japan as her life base—residence record, letter from employer. Her renewal was approved.

Conclusion

Long-Term Residents with a valid re-entry permit generally maintain their status even after a long absence. However, at renewal, you must explain your absence and strongly document your ongoing connection to Japan. The renewal process takes place in Japan, and up-to-date procedures should be checked on the official Ministry of Justice/Immigration Services Agency website.​