Introduction

“Engineer/Specialist in Humanities/International Services” is one of the main statuses of residence for many foreign nationals working in Japan. However, if you have a history of unauthorized activities, such as working part-time without permission, you may be concerned about how this will affect your application for obtaining or renewing your status of residence. In this article, we will explain in detail the points to be aware of and the necessary responses when applying, based on official government information.

What is the “Engineer/Specialist in Humanities/International Services” Status of Residence?

This status of residence is granted to foreign nationals who work in Japan in specialized fields such as science and engineering, humanities such as law and economics, and international business such as interpreting and overseas business operations, utilizing their expertise and skills at companies or organizations in Japan. The period of stay is 5 years, 3 years, 1 year, or 3 months, depending on the activity and the applicant’s situation.

What is Unauthorized Activity?

Unauthorized activity refers to engaging in activities outside the scope of your permitted status of residence (e.g., working part-time in a job not covered by your work visa) without obtaining permission from the Immigration Services Agency. If you wish to engage in such activities, you must obtain a “Permission to Engage in Activity Other Than That Permitted under the Status of Residence Previously Granted.” Engaging in unauthorized activities without permission is a violation of the Immigration Control Act and can significantly affect your application for obtaining or renewing your status of residence.

Impact of a History of Unauthorized Activities

1. Examination of Good Conduct

When obtaining or renewing a status of residence, “good conduct” is an important examination criterion. If you have a history of unauthorized activities, you may be regarded as having poor conduct, which will be a significant negative factor in the examination. In particular, if you have worked part-time without permission for more than 28 hours per week on a regular basis, your application may be denied or your renewal may not be approved.

2. Accurate Description in Application Documents

If you conceal the fact of unauthorized activity when applying, it will be regarded as a false application and you may be subject to even stricter penalties. If you have a history of violation, be sure to state it honestly in your application documents and interviews, and clearly explain your remorse and measures to prevent recurrence.

3. Submission of Additional Documents

If you have a history of violation, the Immigration Services Agency may request additional documents, such as past pay slips, details of the violation, and future work plans. Responding sincerely will increase your chances of approval.

4. Employer’s Response

Employers must also fully understand the status of residence and any history of violations of their foreign employees and consult with administrative scriveners or other experts as necessary. Even if there is a history of violation, if the employer can explain that an appropriate management system and preventive measures are in place, it may work in your favor during the examination.

Points to Note When Applying or Renewing

• Always declare any history of unauthorized activities honestly
• Clearly explain the details, reasons, remorse, and preventive measures for the violation
• If necessary, attach a letter of recommendation from your employer and documents on future guidance systems
• Respond promptly and sincerely to any requests for additional documents
• Consult with experts (such as administrative scriveners) before applying to receive appropriate advice

Example

Mr. A (Chinese nationality) worked part-time at a restaurant without permission while studying in Japan. After graduation, he wished to change his status of residence to “Engineer/Specialist in Humanities/International Services.” He honestly declared his past violation when applying, submitted a letter of apology, a future work plan, and a letter of recommendation from his employer. After a strict examination, his application was approved. As this case shows, sincere responses and presenting preventive measures are important even if you have a history of violation.

Conclusion

When obtaining or renewing the “Engineer/Specialist in Humanities/International Services” status of residence, a history of unauthorized activities will be strictly examined from the perspective of good conduct. The first step to approval is to declare your history honestly and clearly communicate your remorse and preventive measures. If you have any concerns, we recommend consulting with an expert such as an administrative scrivener. Please always check the official website of the Immigration Services Agency for the latest information and details.