Introduction

Obtaining permanent residency (“Permanent Resident” status) in Japan is a significant milestone for many foreign nationals. However, the application process is rigorous, and denials are not uncommon. If your application is denied, what should you prepare before reapplying, and what are the key points for a successful second attempt? This article explains the process based on the latest information from the Immigration Services Agency and other official sources.

Main Reasons for Denial of Permanent Resident Applications

Common reasons for denial include:

• Unpaid taxes or social insurance premiums
  The 2024 amendment to the Immigration Control Act added non-payment of taxes and social insurance premiums as grounds for revocation of status.
• Insufficient residency history or poor conduct
  The applicant’s residency period and criminal record are strictly reviewed.
• Unstable income or living situation
  Lack of stable income or living base can result in denial.
• Incomplete or false documentation
  Applications with incomplete or false documents are not approved.

What to Check After a Denial

1. Confirm the Reason for Denial

The notice of denial typically states a general reason. While detailed reasons may not always be provided, you can consult the Immigration Services Agency to clarify the reason as much as possible3. Identifying the reason is essential for your next application.

2. Necessary Waiting Period

There is no fixed waiting period for reapplying after a denial. However, depending on the reason, it may be advisable to wait until you have sufficiently addressed the issue, such as resolving unpaid taxes or stabilizing your income.

What to Prepare Before Reapplying

1. Settle All Taxes and Social Insurance Premiums

Pay any outstanding taxes or social insurance premiums and obtain certificates of payment.

2. Secure Stable Income and Living Base

Prepare recent tax certificates, pay slips, and bank balance certificates to prove stable income. Ensure your family and housing situation are stable as well.

3. Review Residency History and Conduct

Even minor legal violations, such as traffic offenses, may be considered poor conduct. Ensure strict compliance with the law during the waiting period.

4. Double-Check and Enhance Documentation

Carefully review your documents for errors or omissions. Consult a professional if necessary to avoid mistakes or false statements.

Key Points for a Successful Second Attempt

1. Address the Reason for Denial

Resolving the reason for denial is the top priority. For example, if non-payment of taxes was the issue, attach proof of payment to your new application.

2. Consult a Specialist if Needed

Consulting an administrative scrivener or attorney with application proxy qualifications can help ensure the accuracy of your application.

3. Choose the Right Timing

Do not rush to reapply before resolving the issues. Take sufficient time to prepare.

4. Attach Additional Explanatory Documents

Attach written explanations of improvements or changes since your previous application to help the examiner understand your situation.

Example Case

Ms. A, a Chinese national, was denied permanent residency due to two years of unpaid resident taxes. She paid all outstanding taxes, obtained tax payment certificates, and secured proof of stable income from her employer. After one year, she reapplied and was granted permanent residency.

Conclusion

If your permanent resident application is denied, first identify the reason and take the necessary steps to address it before reapplying. Ensure all taxes and social insurance premiums are paid, your living base is stable, your conduct is good, and your documents are accurate. Consult a professional if needed, and prepare thoroughly for a successful second attempt.