Introduction

As global mobility increases, more foreign nationals reside in Japan with their families. This means that procedures for renewing a “Dependent” status (Dependent Residence Status) are growing increasingly important. When there are changes in family composition or dependent status, it is essential to understand the obligations and proper procedures. This article, based on information from the Ministry of Justice and other trustworthy sources, explains what to do when renewing a Dependent status with such changes.

Basic Rules for Dependent Status Renewal

The period of stay under the Dependent status is up to 5 years, but many people renew every 1–3 years. Renewal is possible up to three months before the expiration date. Ensure the following points:

• Family relationship is continuously valid
• The dependent relationship exists and can be proven
• The sponsor has sufficient resources to support dependents
• The applicant is engaged in appropriate activities according to their visa

What Constitutes a Change in Family Structure or Dependent Status

Changes include:

• Addition of family members (e.g., childbirth, adoption)
• Reduction such as a child becoming independent or moving abroad
• Divorce or death of a spouse
• Sponsor’s job change, loss of employment, or change of status to “Permanent Resident”

Failure to accurately reflect these changes may result in being seen as filing a false application, possibly resulting in denial of renewal.

Common Examples

• Eldest child becomes independent and is no longer a dependent
• Divorce from spouse
• Sponsor changes or loses jobs

Obligation to Declare and Notification Procedures

When there is a change, the following obligations apply:

Declare Details of Change

• When renewing, you must clearly state any changes in family structure or dependent status on the application.
• E.g. If divorced or the sponsor changed jobs, write this on the renewal application.

Additional Documents

• Documents proving the dependent relationship (e.g.: family register, marriage certificate, birth certificate)
• Documents of sponsor’s employment and income status, tax certificates
• Divorce certificates when applicable
• Proof of new employment or unemployment if sponsor changed jobs

Notification Requirements

• It may also be necessary to file changes at the relevant city office, such as for resident registration, divorce, death, or when removing a member from dependent status.

Risks of Failing to Declare

Failure to declare or update may result in the following:

• Renewal application being denied
• Possible revocation of status or deportation in extreme cases
• Loss of credibility, which may affect future applications

Important Screening Points and Precautions

According to the Ministry of Justice’s Guidelines on Change or Renewal of Status, the following are checked:

• Whether activities align with permitted activities for the status
• That the sponsor has stable economic foundation
• Good behavior and compliance with laws
• No contradiction with restrictions for Dependent status

If the sponsor is employed under a work visa, current employment status and workplace will also be reviewed. When a sponsor changes jobs, new proof of employment must be submitted. In cases of divorce or bereavement, promptly notify authorities and consider changing your status (e.g., to “Long-term Resident”).

Case Study

Ms. C (30s, Chinese national)
She resides in Japan under a Dependent status as the spouse of Mr. D (holding a work visa). Just before renewal, Mr. D switches jobs and their child becomes independent by entering university. Ms. C declares these changes on renewal, submits new employment documents, and notes that the child is no longer a dependent—approval is granted.

Accurately declaring changes and submitting necessary documents is crucial.

Frequently Asked Questions

Q: What if my spouse dies or we get divorced?

A: You immediately lose eligibility for renewal. You must promptly consider changing your residence status (e.g., to “Long-term Resident”).

Q: What if the sponsor is unemployed or between jobs?

A: Proof of continuing sponsorship ability is required. Without it, renewal may not be approved.

Q: What if the child is now an adult?

A: If financial support continues (e.g., for university), evidence is required. When no longer supported, declare this.

Conclusion

When renewing a Dependent status, always declare any changes in family structure or dependent status and attach the required documents. False declarations or failing to notify can severely affect future residency. Always check the latest information from the Ministry of Justice and immigration authorities, and prepare well in advance.