Introduction

The “Engineer/Specialist in Humanities/International Services” status of residence is essential for foreign nationals wishing to work in Japan by utilizing their specialized knowledge and skills. However, there are cases where applications are denied. If your application was denied in the past, it is crucial to accurately understand the reasons for the denial and take appropriate measures when considering reapplication. This article explains key points to consider for reapplication, common reasons for denial, and concrete countermeasures for a successful reapplication, based on official information from the Ministry of Justice and other public sources.

Main Reasons for Denial

The main reasons for denial of the “Engineer/Specialist in Humanities/International Services” status of residence include the following:

• The job description does not meet the requirements of the status of residence
• The salary is not equal to or higher than that of Japanese nationals
• Poor conduct or violation of activities outside the permitted scope
• The actual status of the accepting organization is unclear
• Insufficient academic or work background

For example, even if the applicant has sufficient academic background, if the actual job involves simple or manual tasks, or if the salary is lower than that of a Japanese new graduate, or if there was a violation of activities outside the permitted scope in the past, the application may be denied.

Points to Note When Reapplying

1. Accurately Understand and Analyze the Reason for Denial

First, carefully read the “Notification of Reason for Denial” issued by the immigration office and accurately identify the specific reason for the denial. The documents and explanations required for reapplication differ depending on the reason for denial. If the reason is unclear, consult with the Regional Immigration Bureau for details.

2. Consistency between Job Description and Status Requirements

The “Engineer/Specialist in Humanities/International Services” status requires that the job utilizes knowledge or skills in fields such as science, engineering, law, or economics. Simple or manual tasks, or jobs that can be learned through repetitive training, are not eligible. When reapplying, explain in detail with job descriptions, employment contracts, and organizational charts that the job meets the requirements of the status of residence.

3. Review of Salary

The salary must be equal to or higher than that of a Japanese new graduate. If the salary was an issue in the previous application, review the employment conditions, set an appropriate salary, and attach documents such as salary regulations and pay slips of Japanese employees.

4. Check for Poor Conduct or Violations

If there were violations of activities outside the permitted scope or other legal violations in the past, attach a statement of reflection and preventive measures to show a sincere attitude. Good conduct is a prerequisite for examination.

5. Proof of Actual Status of Accepting Organization

If the actual status of the accepting organization (employer) is unclear, the application may be denied. Prepare documents such as the company’s certificate of registered matters, business description, office photos, and list of business partners to prove the actual status of the company.

6. Confirmation of Academic and Work Background

Check again whether the applicant has the necessary academic or work background for the job. Prepare academic certificates and resumes to clearly show that the requirements are met.

7. Reconfirmation and Enhancement of Required Documents

When reapplying, in addition to the documents submitted previously, it is recommended to attach additional documents and explanations addressing the reasons for denial. Check the latest required documents on the official website of the Ministry of Justice and ensure there are no deficiencies.

Example

For example, Mr. A (pseudonym) graduated from the Faculty of Economics and was hired as an overseas sales staff at a Japanese trading company. However, the previous application was denied because the job was judged to be focused on simple clerical work. When reapplying, he explained in detail, with job descriptions and actual achievements, that his work involved negotiating overseas transactions, preparing contracts, and planning marketing strategies requiring specialized knowledge, and obtained approval.

Conclusion

If your application for the “Engineer/Specialist in Humanities/International Services” status of residence is denied, it is essential to accurately understand the reason for denial and prepare documents and explanations addressing those reasons when reapplying. Carefully check each examination point, such as job description, salary, conduct, actual status of the accepting organization, and academic or work background, and prepare the necessary supporting documents. Utilizing official information from the Ministry of Justice and preparing based on the latest requirements and guidelines is the shortest route to approval.