Introduction

In recent years, as globalization progresses, the number of foreigners living and working in Japan has increased. For foreigners to engage in activities in Japan, proof of their residence status is often required, and obtaining a “Certificate of Eligibility” may be necessary. This article explains the application procedures, methods of obtaining, and important points regarding the Certificate of Eligibility that foreigners need in Japan.

What is a Certificate of Eligibility Application?

A Certificate of Eligibility is a document issued by the Immigration Bureau to prove that a foreigner has the necessary qualifications to legally stay and engage in activities within Japan. It is used for various purposes, such as employment, studying, or supporting family members. The Certificate of Eligibility plays a crucial role in facilitating smooth activities in Japan.

Situations Where a Certificate of Eligibility is Required

A Certificate of Eligibility is particularly necessary in the following situations:

• Work Visa Application: Required to prove work qualifications when a foreigner works in Japan.
• Study Visa Application: Used as proof of qualifications for studying at educational institutions in Japan.
• Family Stay Visa Application: Necessary as proof of activity when inviting spouses or children.

Procedures for Applying for a Certificate of Eligibility

The application for a Certificate of Eligibility is processed through the Immigration Bureau under the jurisdiction of the Ministry of Justice. Here is a general outline of the procedure:

1. Preparation of Necessary Documents: The applicant must prepare the necessary documents for the application. These documents require information related to the residence status and activity content, and errors can lead to rejection.
   • Application Form: Fill in the required information on the specified application form issued by the Immigration Bureau.
   • Proof of Activity: For example, an employment contract for work or a school admission permit for studying.
   • Photo: Submit a photo that meets the regulations.
   • Other Documents: Confirm and prepare any additional documents specified by the Immigration Bureau.
2. Submission of Application: Once the documents are ready, submit the application at the Immigration Bureau’s counter. The application can be made by the applicant themselves or through an agent. For foreigners applying for the first time, it is recommended to seek support from professionals.
3. Review and Issuance: After submission, the application is reviewed by the Immigration Bureau. The review process can take several weeks to months, and additional documents may be requested during this period. Once the review is successfully completed, the Certificate of Eligibility is issued and sent to the specified address or picked up at the counter.

Important Points When Applying for a Certificate of Eligibility

There are several important points to note when applying for a Certificate of Eligibility:

• Avoid Incomplete or Incorrect Documents: Insufficient or incorrect documents can delay the process or lead to rejection.
• Prepare Documents Suitable for the Application Purpose: The Certificate of Eligibility requires documents tailored to the purpose of stay. For example, ambiguous employment contracts may hinder approval for work purposes.
• Apply Early Considering the Review Period: Especially when the start date for work or studies is fixed, it is crucial to apply with ample time. The review typically takes 2 to 3 months.

After Obtaining the Certificate of Eligibility

After obtaining the Certificate of Eligibility, you can proceed with further residence procedures in Japan. For example, in the case of work or study visas, the issued Certificate of Eligibility is used to proceed with obtaining the residence status. The obtained residence status serves as the basis for activities and stay in Japan, so it is important to keep the certificate safe.

Frequently Asked Questions

Q: How long does it take to issue a Certificate of Eligibility?
A: Typically, the review period is 2 to 3 months, but it may vary depending on the Immigration Bureau’s workload. It is advisable to apply early.

Q: Is proxy application possible?
A: Yes, an agent can apply on behalf of the applicant. It is common to designate administrative scriveners or lawyers as agents.

Q: How is the Certificate of Eligibility used?
A: The Certificate of Eligibility is used as proof of residence status. It is an important document for obtaining or renewing visas, so keep it safely.

Conclusion

Applying for a Certificate of Eligibility is an essential procedure for foreigners to engage in activities in Japan. The application process requires accurate preparation of documents and planning considering the review period. If the application is complex, it is recommended to seek support from professionals. Obtaining a Certificate of Eligibility is the first step to smoothly advancing life and activities in Japan, so thorough preparation is necessary.