Introduction

When foreigners wish to operate a business or take a management role in Japan, they need the “Business Manager” residence status. A common concern is whether positions other than Representative Director are eligible, and what conditions and success strategies apply. This article explains the requirements and key points for a successful application based on official sources from the Immigration Services Agency and the Ministry of Justice.

Is Application Possible for Positions Other Than Representative Director?

The “Business Manager” visa can be applied for positions such as director, executive officer, auditor, etc., not just Representative Director, provided the applicant is “substantially involved” in the management or administration of the company.

Official Definition of “Business Manager” Eligibility

• Participation in critical decision-making regarding company operations.
• Engagement in significant execution or auditing duties.

Simply holding a title is not sufficient; concrete involvement, responsibilities, and compensation are assessed during screening.

Requirements to Apply in Non-Representative Positions

Principal Requirements

1. Substantial Role in Management or Administration
   • Must be involved in important decisions and managerial duties.
   • Details and division of responsibilities must be clearly stated.
2. Company Scale Requirements
   • Capital of at least ¥5,000,000 or at least two full-time employees (Japanese nationals or permanent residents).
   • The company must be stable and operating continuously.
3. Experience for Managerial Positions
   • At least 3 years of experience in business management or administration is usually required.
4. Business Facility Requirements
   • Company must have a physical location/office in Japan.
5. Adequate Remuneration
   • The applicant must receive compensation at least equal to that of a Japanese counterpart.

Points to Consider

• For multiple foreign managers, there must be reasonable justification according to company size and business volume.
• Specific responsibilities and their rationale need to be clearly documented.
• Submission of organizational charts, job descriptions, and evidence of division of labor is crucial.

How to Apply and Key Strategies for Success

Application Flow

1. Appointment to management position (company registration)
2. Company office contract and setup
3. Document preparation (duties, responsibilities, compensation, managerial experience)
4. Business Manager visa application (filing documents with immigration authorities)

Success Strategies

• Prepare solid proof of business premises and company assets.
• Clearly describe actual duties, position, division of work—avoid “token” positions.
• For management roles, prepare materials to evidence at least 3 years’ experience.
• Show specific business plans and continuity through documentation.
• Attach payroll regulations and employment contracts to evidence remuneration.
• For small companies, detail the division of labor and justify multiple foreign managers.

Example

Example: Mr. A joined an existing company as Director of Administration. With three years of practical experience in internal control, control over the management division, a physical business office, two Japanese employees, and capital of ¥6,000,000, he successfully obtained the Business Manager visa.

Conclusion

The Business Manager visa can be obtained not only as Representative Director but also as Director, Manager, or other positions, provided there is substantial involvement in company management. Meeting all requirements and providing concrete documentation are key to successful application.