Introduction

When foreign nationals work in Japan under the “Engineer/Specialist in Humanities/International Services” status of residence, renewing their period of stay is an essential procedure. However, if there is a change in the employer or job description, there are many points to be aware of beyond a simple renewal. This article explains in detail the points to note, based on the latest information from the Ministry of Justice and the Immigration Services Agency.

What is the “Engineer/Specialist in Humanities/International Services” Status?

This status is granted to foreign nationals engaged in professional work that requires specialized knowledge in fields such as science, engineering, or law, or work that requires cultural sensitivity and international perspectives. Examples include system engineers, interpreters, and marketing staff.

Basics of Status Renewal

Renewal applications can be submitted from three months before the expiration date of the period of stay. The screening period is usually about two weeks to one month, but it may take longer depending on the content and completeness of the documents. Updated documents such as employment certificates, pay slips, and tax certificates are required.

Points to Note When Changing Employer or Job Description

1. Confirm Whether the Work Is Within the Scope of the Status

If the employer or job description changes, you must first confirm whether the new work is permitted under the “Engineer/Specialist in Humanities/International Services” status. If it is not, you must apply for a change of status of residence.

Example

• Changing from an IT engineer to the same job at another company: renewal application is sufficient.
• Changing from an IT engineer to a chef at a restaurant: requires a change to the “Skilled Labor” status.

2. Required Notifications

If the employer or job description changes, you must notify the Immigration Services Agency within 14 days by submitting a “notification concerning the affiliated institution” or “notification concerning the contracting institution”. Failure to do so may result in cancellation of your status of residence.

3. Use of the Certificate of Authorized Employment

If you are unsure whether your new employer or job description is within the scope of your status, you can apply for a Certificate of Authorized Employment to confirm your eligibility in advance.

4. Screening Points at Renewal

When the employer or job description changes, the screening at renewal becomes stricter. The following points are emphasized:

• Whether the new work meets the requirements of the status
• Whether your educational and work background matches the new duties
• Submission of additional documents such as employment contracts and company registration
• Fulfillment of tax and social insurance obligations
• No record of bad conduct

5. Procedures When a Change Is Necessary

If the new job is outside the scope of “Engineer/Specialist in Humanities/International Services,” you must apply for a change of status of residence. Be sure to complete the procedure from the date the reason for the change arises until the expiration date of your period of stay. Failure to do so may result in being regarded as engaging in unauthorized work.

Common Cases

• Case A: Mr. A, who worked as a system engineer at an IT company, changed jobs to the same position at another IT company. → Within the scope of “Engineer/Specialist in Humanities/International Services,” so renewal application and notification are sufficient.
• Case B: Ms. B, who worked as an interpreter, changed jobs to a sales position. → It is recommended to check in advance with a Certificate of Authorized Employment whether the new duties are within the scope. If not, a change of status is necessary.

Renewal Application Process

1. Prepare required documents (application form, photo, passport, residence card, employment contract, tax certificate, etc.)
2. Submit to the local Immigration Services Bureau
3. Screening (2 weeks to 1 month)
4. Receive approval notice and collect the new residence card

Conclusion

When a foreign national with the “Engineer/Specialist in Humanities/International Services” status changes employer or job description, it is crucial to confirm whether the new duties are within the scope of the status and to complete all required notifications and procedures. Neglecting these steps may result in cancellation of the status or being regarded as engaging in unauthorized work. Always check the latest information from the Ministry of Justice and the Immigration Services Agency, and consult a specialist if necessary.