Introduction

For “Highly Skilled Professional” status in Japan, meticulous documentation—especially with certificates for the points calculation—is critical. If any error or omission is found during immigration application or renewal process, prompt and accurate action is essential to avoid negative outcomes. This blog explains corrective measures based on official information.

About the Points-Based System for Highly Skilled Professionals

Japan’s Highly Skilled Professional (HSP) visa requires applicants to score at least 70 points in categories like academic background, work experience, income, age, and bonus points (such as recognized qualifications). Applicants must submit documentary evidence—such as degree certificates and qualification documents—proving their claims.

Typical Certificate Mistakes

・ Missing or incomplete degree content
・ Expired or invalid qualification/certification
・ Mismatch between submitted certificate and claimed points
・ Translation errors in attached translations

How to Handle Discovered Mistakes

1. Response to a Deficiency Notice
   If the Immigration Services Agency issues a notice for deficiencies, submit correct or additional documents within the stated deadline.
2. Prompt Correction Request
   If an error is found, prepare and promptly submit corrected certificates and supplementary explanations. Deliberate forgeries may lead to rejection or a ban, so always provide details about how the mistake occurred.
3. Withdrawing and Resubmitting the Application
   For major errors (ineligibility or lost credibility), consider withdrawing the current application and resubmitting with corrected documents. Careful decision-making is vital, especially for permanent residency or renewals.

Example

An applicant submitted both bachelor’s and master’s diplomas and tried to claim both for points calculation. However, only the final degree is valid. Upon request, resubmitting the master’s degree certificate allowed successful recalculation and visa approval.

Precautions and Prevention

・ Always use the latest official points chart and refer to official guidance
・ Submit only officially issued documents with certified translations
・ Have documents reviewed by third parties (experts or legal professionals)
・ For ambiguous cases, consult with the Immigration Services Agency or accreditation bodies in advance

Conclusion

Errors involving certificates for Highly Skilled Professional points systems can often be corrected with timely and honest submissions, but any deceptive act carries severe penalties. Careful preparation, pre-submission review, and compliance with official instructions are the best methods to ensure positive results.